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Manage Employee Work Shift with HR Tech System (HRMS) Today

In today’s highly dynamic work environment, shift work and work scheduling have become an essential part of many industries. Companies need to ensure they have enough staff to cover their operations at all times while also balancing the needs and preferences of their employees. One of the most effective ways to achieve this is through the use of shift planning software or the PeopleX HR technology system (HRMS).

Using an Excel file to plan and track employee working shifts is an outdated and inefficient method. Not only does it require significant manual effort, but it also lacks the advanced features that modern HR technology can offer. In this article, we will discuss the benefits of using shift planning software and why Excel is not the way to go.

1. Increased Efficiency with Fast Response Time

Shift planning software automates many aspects of work scheduling, which saves time and reduces errors. Managers can quickly create schedules, assign shifts, and update them in real-time. Employees can also view their schedules, request time off, and swap shifts with their colleagues, all through the software. This results in a smoother, more streamlined process that frees up time for other important tasks.

2. Improved Communication

HR technology can improve communication between managers and employees. For instance, employees can easily communicate with their supervisors about their availability, time-off requests, and shift preferences. In turn, managers can share updates and communicate schedule changes with their team. This twoway communication ensures that everyone is on the same page and can make necessary adjustments as needed.

3. Greater Flexibility

With shift planning software, employees have more control over their work schedules. They can view their schedules in advance, request changes, or swap shifts with their colleagues, all of these can be done right within the PeopleX HR mobile app. This flexibility allows employees to better manage their work-life balance, which can lead to greater job satisfaction and higher retention rates.

4. Improved Compliance

Using PeopleX HR tech software for work scheduling can help organizations ensure compliance with labor laws and regulations. Shift planning software can track employee hours, calculate overtime, and ensure that schedules comply with local labor laws. This reduces the risk of non-compliance, which can result in costly fines and penalties.

5. Enhanced Analytics

Shift planning software generates data that managers can use to improve their operations. Managers can analyze employee performance, track attendance, and identify areas where they can optimize their scheduling practices. This data can help organizations reduce labor costs, improve employee productivity, and enhance overall operational efficiency.

In summary

In conclusion, HR tech provides numerous benefits for shift work and work scheduling. It is a more efficient, flexible, and compliant way to manage employee schedules compared to using an Excel file. By implementing shift planning software, organizations can improve their operations, boost employee satisfaction, and increase their bottom line.

Ready to digitalize your HR tasks? PeopleX offers a 30-day free trial that you can sign up for instantly by clicking here. No credit card is required. PeopleX also offers professional onboarding assistance that makes onboarding easy for a one-time small fee. 

Still have questions? Get in touch with our friendliest consultant for a real-time demonstration via WhatsApp +60105166680 or email [email protected]; it’s free!


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To ensure that everything is working optimally for you, we will perform a one-time setup process that will configure PeopleX HR Tech to your specific requirements such as :

  • Account creation for your company and setting up the company profile, branch, department and etc
  •  Creation of employee profiles, including personal information, job title, employment status, and other relevant details.
  • Setting up the working calendar
  • Setting up the time and attendance policies
  • Understand and setup your leave policy
  • Understand and setup your claim policy
  • Understand and creation of workflow to automate the approval processes
  • Data migration for your leave & claim usage
  • Setting up user accounts and assigning roles and permissions to ensure data security.
Note :
While the setup scope may vary depending on the specific needs of the organization, it’s worth noting that other setup tasks not mentioned here may also be included as long as they can be accommodated within the existing system and do not require customization.