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What is a Biometric Attendance System?

Biometric Attendance Management System is the attendance system that employs ‘biometrics’ or biometric devices to register employee attendance and make the process of marking attendance as well as generating attendance reports easy.

Modern attendance systems are much more advanced than traditional systems and is also much more efficient and effective. It also avoids all the pitfalls of earlier systems that were error-prone and hence, unreliable.

The cloud-based online management system lets your employees and managers tackle leave requests with ease. With the help of this system, your employees will be able to view their leave balance, holiday list and other records anytime from any device with a web browser.

The most important factor here is that the attendance management system does not require any new hardware for implementing it. You need not acquire any special biometric device for using the system.

The attendance management system uses the biometric sensors on employees’ smartphones to mark their attendance, which makes it easier to implement as well as use, instead of the costly biometric attendance machine.

How Biometric Attendance And Payroll Management System Helps Is Reducing Hr Works

Automated systems are one of the common things among successful companies. The reasons behind this are to reduce work, human errors and to increase efficiency. The design focused on creating an automated system for attendance monitoring by the use of biometrics. This will be of great help to the company that is still doing manual attendance and payroll calculations for its employees. The device was created using a fingerprint scanner to get the attendance of the employees. A program is also developed to record and compute the payroll.

How Biometric Systems Work

Biometric time and attendance systems use the fingerprints of employees to verify who is actually clocking in and clocking out of work each day. The system scans the finger of the employee, coordinates are determined and then the system maps the endpoints and intersections of the fingerprint.

These are then referenced against what is in the system from the employee. If an employee has not been entered into the system, he or she will not be able to use the biometric system to clock in and out of work each day.

Biometric Systems are Safe

Many people worry that a biometric system can be hacked by external entities like law enforcement agencies. This is not the case. A biometric absence tracker is completely safe and secure. It can only be used and accessed by the company that uses the system. These systems can typically only be used for tracking time and attendance and providing access to employees to certain areas of the building.

There is no personal information used in the biometric system except for the employee’s fingerprint and his or her employee ID number. The employee’s social security number and other personal information are not used by the biometric system. This is what makes the system so secure. Even if it is hacked, which is highly unlikely, there is no personal information worth stealing.

Mobile Capabilities

Biometric systems have mobile capabilities, which means employees who are out of the office can still clock in and out while on the road. This is perfect for companies where employees are constantly in company vehicles making deliveries or house calls for repairs. You will be able to track their time on the job and make sure the employees are not abusing the timeclock since they are away from management’s eyes.

Recap of Biometric System Benefits

We have put together a list of some of the best benefits of using biometric systems. These benefits include the following:

  • Easy to use
  • Fast way to clock in
  • Stronger security measure
  • Prevents theft of time
  • Accurate detail recording
  • User friendly for all employees
  • Easily integrated into payroll, accounting and billing systems
  • Saves time when clocking time
  • Saves money by accurately tracking time
  • Prevents buddy punching, early punching or late punching by employees
  • PTO Tracking Software for compliance

When it comes to tracking paid time off, biometric systems are perfect for the job. PTO tracking software that uses biometric tracking makes it easier to track employees’ due paid time off and how many more hours the employee has to work before earning PTO.

Biometric time and attendance systems are easy to use, easy to install, user friendly and help companies save money. They do not pose a security threat to employees’ personal data, while ensuring there is no abuse of company time.


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To ensure that everything is working optimally for you, we will perform a one-time setup process that will configure PeopleX HR Tech to your specific requirements such as :

  • Account creation for your company and setting up the company profile, branch, department and etc
  •  Creation of employee profiles, including personal information, job title, employment status, and other relevant details.
  • Setting up the working calendar
  • Setting up the time and attendance policies
  • Understand and setup your leave policy
  • Understand and setup your claim policy
  • Understand and creation of workflow to automate the approval processes
  • Data migration for your leave & claim usage
  • Setting up user accounts and assigning roles and permissions to ensure data security.
Note :
While the setup scope may vary depending on the specific needs of the organization, it’s worth noting that other setup tasks not mentioned here may also be included as long as they can be accommodated within the existing system and do not require customization.