Payroll Outsourcing Services in Malaysia, Handled End to End
Running payroll in-house means tracking EPF, SOCSO, EIS and PCB rates that change without much warning — and carrying the penalty risk when something slips. PeopleX takes the entire payroll cycle off your desk, files every statutory submission before the deadline, and includes a full HR Tech system at no extra cost.
- Every statutory contribution submitted before the 15th of the following month — EPF, SOCSO, EIS, PCB and HRD Corp levy
- A dedicated Malaysian payroll specialist manages your account, not a ticket queue
- A complete HR Tech platform included free — leave, attendance, claims, shifts and employee self-service
- Parallel-run transition so your first PeopleX payroll is verified against your existing process before go-live
Guaranteed Compliance, Zero Hassle. Focus on Your Business, Not Payroll.
Trusted by More Than 30,000 Users Across Southeast Asia
Benefits of Payroll Outsourcing for Malaysian Employers
Payroll outsourcing means handing salary processing, statutory filing and payslip distribution to a specialist provider while you keep control of the decisions. For most Malaysian SMEs, the switch pays for itself in reclaimed time before it pays for itself in avoided penalties.
Free Your Team From 10–20 Hours of Monthly Payroll Admin
A business running 20 to 100 employees can spend 10 to 20 hours every month on payroll once calculations, corrections, submissions and reporting are counted. Outsourcing returns those hours to work that actually grows the company.
Skip the Payroll Software Licence and the Training That Comes With It
You stop paying for payroll software, stop retraining staff every time rates change, and stop rebuilding institutional knowledge each time a payroll executive resigns.
Cost Less Than a Full-Time Payroll Hire
A full-time payroll or HR executive in Malaysia costs between RM3,000 and RM6,000 a month before EPF, SOCSO and benefits. Outsourced payroll delivers the same specialist coverage for a fraction of that.
Keep Salary Data Confidential and PDPA-Compliant
Salary information stays with a controlled external team rather than circulating through internal spreadsheets and shared drives. Access is logged, encrypted and PDPA-aligned.
Stay Compliant With EPF, SOCSO, EIS and PCB — Every Month
All statutory contributions are due by the 15th of the following month. PeopleX tracks every rate revision and files on schedule, so deadlines never depend on one person remembering.
Never Miss a Pay Run Because Someone Resigned or Took Leave
Payroll continuity does not hinge on a single employee. Your account is covered by a team, so resignations, medical leave and handovers never delay salary payment.
Free Your Team From 10–20 Hours of Monthly Payroll Admin
A business running 20 to 100 employees can spend 10 to 20 hours every month on payroll once calculations, corrections, submissions and reporting are counted. Outsourcing returns those hours to work that actually grows the company.
Skip the Payroll Software Licence and the Training That Comes With It
You stop paying for payroll software, stop retraining staff every time rates change, and stop rebuilding institutional knowledge each time a payroll executive resigns.
Keep Salary Data Confidential and PDPA-Compliant
Salary information stays with a controlled external team rather than circulating through internal spreadsheets and shared drives. Access is logged, encrypted and PDPA-aligned.
Cost Less Than a Full-Time Payroll Hire
A full-time payroll or HR executive in Malaysia costs between RM3,000 and RM6,000 a month before EPF, SOCSO and benefits. Outsourced payroll delivers the same specialist coverage for a fraction of that.
Stay Compliant With EPF, SOCSO, EIS and PCB — Every Month
All statutory contributions are due by the 15th of the following month. PeopleX tracks every rate revision and files on schedule, so deadlines never depend on one person remembering.
Never Miss a Pay Run Because Someone Resigned or Took Leave
Payroll continuity does not hinge on a single employee. Your account is covered by a team, so resignations, medical leave and handovers never delay salary payment.
How to Switch to PeopleX Payroll Outsourcing in 4 Steps
Changing payroll provider mid-year is the concern that stops most employers from switching at all. A parallel run removes the risk — your existing process and the PeopleX process run side by side for one cycle, and you only go live once the numbers reconcile. Most transitions complete in four to six weeks.
Pengumpulan Data
We collect employee records, salary structures, allowance rules, statutory numbers and your year-to-date payroll data, then map your specific requirements.
Persediaan Sistem
Your payroll rules and PeopleX HR Tech environment are configured to match how your company actually pays people, including shift allowances, commissions and custom deductions.
Perlaksanaan Selari
We process a full payroll cycle alongside your current process and reconcile both outputs line by line. Any discrepancy is resolved before it can reach an employee's bank account.
Secara Langsung
Once the parallel run reconciles, we confirm a go-live date and PeopleX takes over payroll processing, statutory submission and payslip distribution in full.
Pengumpulan Data
We collect employee records, salary structures, allowance rules, statutory numbers and your year-to-date payroll data, then map your specific requirements.
Persediaan Sistem
Your payroll rules and PeopleX HR Tech environment are configured to match how your company actually pays people, including shift allowances, commissions and custom deductions.
Perlaksanaan Selari
We process a full payroll cycle alongside your current process and reconcile both outputs line by line. Any discrepancy is resolved before it can reach an employee's bank account.
Secara Langsung
Once the parallel run reconciles, we confirm a go-live date and PeopleX takes over payroll processing, statutory submission and payslip distribution in full.
A Complete HR Tech System, Included Free With Payroll Outsourcing
Streamline HR Tasks Alongside Payroll – At No Extra Cost.
Most payroll providers charge separately for the software layer. With PeopleX, the free HR Tech platform included with payroll comes with the service — no separate licence, no per-module upsell, no hidden subscription.
Employee Self-Service Portal
Employees update their own details, apply for leave and download payslips without routing every request through HR.
Leave & Attendance Tracking
Leave approvals run through an automated workflow and attendance feeds straight into payroll, so nothing is re-keyed by hand.
Work-Shift
Management
Build, publish and adjust shift rosters, with shift allowances flowing directly into the payroll calculation.
Onboarding
Made Easy
New hire paperwork is completed digitally before day one, including the statutory registrations that carry their own deadlines.
Real-Time
Reporting
Headcount, cost, leave liability and attendance reporting available on demand rather than assembled manually at month end.
100% PDPA
Compliance
Employee and salary data is stored and processed to PDPA requirements with role-based access control throughout.
All of it included with your payroll outsourcing service. No hidden fees, no upsells.
Perkhidmatan Gaji
Kiraan Gaji dan Pemprosesan Gaji
Potongan cukai iaitu KWSP, SOCSO, LHDN
Timely and confidential payroll report
Pengagihan slip gaji
Pengisytiharan tahunan
Laporan dan Analitik
and many more…
Malay desc
HRMS
Pengurusan Cuti
Tuntutan
Masa dan Kehadiran
Permintaan Tugas
Pengurusan Masa Syif
Buku Panduan Pekerja
and many more…
Dipercayai oleh ribuan pengguna yang berpuas hati
Berhubung Terus Dengan Pakar
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Frequently Asked Questions About Payroll Outsourcing Services
How much does payroll outsourcing cost in Malaysia?
Payroll outsourcing fees in Malaysia generally range from RM10 to RM100 per employee per month depending on complexity. Most providers price on a base monthly fee plus a per-employee-per-month charge, with implementation and data migration billed once at setup.
Cost scales with headcount, pay complexity and whether statutory submissions are included in the quote.
PeopleX prices to your specific headcount and pay structure — request a quote for a figure based on your actual payroll.
Is outsourcing payroll cheaper than hiring in-house?
For most SMEs under 50 employees, yes. A full-time payroll or HR executive costs RM3,000 to RM6,000 a month before EPF, SOCSO and benefits — and that single hire still represents a continuity risk when they resign or take extended leave. Outsourcing delivers a specialist team for less, though in-house processing can become viable again at larger scale.
What does payroll outsourcing actually include?
A full service covers salary calculation, statutory deduction and submission for EPF, SOCSO, EIS, PCB and the HRD Corp levy, payslip generation and distribution, bank payment files, and year-end filings including EA Forms and Form E. Quotes vary widely on what is bundled — some appear cheaper only because statutory submissions are excluded — so compare on identical scope.
Am I still legally responsible if I outsource payroll?
Yes. Outsourcing reduces compliance risk but does not remove the employer’s legal accountability for statutory obligations. The provider performs the work and carries the expertise; the employer remains the party registered with KWSP, PERKESO and LHDN. This is why a provider’s compliance track record matters more than its price.
What happens if EPF or SOCSO contributions are submitted late?
All statutory contributions fall due by the 15th of the following month. Late EPF payment attracts a charge based on the EPF dividend rate plus 1%, with a minimum of RM10, while late SOCSO contributions carry 6% annual interest calculated daily. Persistent default can escalate to fines and imprisonment under Section 43 of the EPF Act 1991.
How do I choose a payroll service provider in Malaysia?
Evaluate on seven points: current knowledge of LHDN, KWSP and PERKESO requirements; a secure platform with employee self-service; integration with your existing HR processes; a named support contact rather than a general queue; a structured transition that includes a parallel run; clarity on exactly which statutory submissions are included; and verifiable references from Malaysian employers of similar size.
Where can I find affordable payroll services near me?
Affordability depends on headcount and scope rather than location — most Malaysian providers, including PeopleX, deliver payroll remotely nationwide through a cloud platform. Compare quotes on identical scope and confirm whether statutory submissions, payslip distribution and year-end filings are bundled or billed separately. PeopleX includes the HR Tech system at no additional cost, which removes a line item most providers charge for. Book a free payroll audit for a quotation.
How long does it take to switch payroll providers?
Typically four to six weeks from data handover to go-live, with a full parallel run in the middle to verify accuracy before cutover. Switching at the start of a new quarter or after a year-end filing is cleanest, but a mid-year transition is manageable with correct year-to-date data migration.
What changed in Malaysian payroll compliance for 2026?
EPF contributions became mandatory for non-Malaysian employees holding valid work permits, applying to wages from October 2025 at 2% employer and 2% employee. The minimum wage floor rose to RM1,700, and LHDN’s e-Invoicing regime continues phasing in by annual turnover. Verify your specific position against KWSP, PERKESO and LHDN, or see our guide to current SOCSO contribution rates.
Can payroll outsourcing handle foreign workers?
Yes. Foreign worker payroll now carries its own EPF obligation alongside existing SOCSO, EIS and tax requirements, and the contribution logic differs from that of local employees. For companies hiring in Malaysia without a local entity, Employer of Record services are usually the more appropriate route.